Acquisition Policy for Operating Systems with Personal Computer Purchases

The University of Illinois at Urbana-Champaign (UIUC) prohibits copying of copyrighted computer software without the ownership of a license for each machine on which the software is used and may require that an operating system license be purchased with each personal computer system.

General Policy

In recognition of the fact that computer software is copyrighted material and that software licensing requirements normally prohibit the copying of software for use with more than one personal computer system, it is the policy of the UIUC to require that an operating system license be purchased with each personal computer system acquired.

This policy shall apply to personal computers acquired through the Purchasing Division, the Computer Center at Facilities & Services, Stores, Mail and Receiving, or via the Departmental Purchase Order procedure.

Exceptions

An operating system license will not be required to be purchased with a personal computer system in the following circumstances:

  1. The operating system software license to be used with the new personal computer system is currently owned by the department purchasing the system and is not utilized with an existing personal computer system
  2. The operating system software license to be used with the new personal computer system is currently owned by the department purchasing the system and can be legally copied for use with the new system(s) in accordance with the software's licensing agreement.
  3. The operating system software license to be used with the new personal computer system is "bundled" with the personal computer system being acquired and is included in the purchase price of the new system. In this instance, the operating system may be either installed or uninstalled.
  4. The operating system software license to be used with the new personal computer system is a network version that is licensed for use with more than one personal computer system.

It is the responsibility of department heads of units acquiring personal computer systems to inform their faculty and staff members of this policy.

Questions concerning this policy statement should be directed to Facilities & Services, Director of Campus Services, 333-7790.